Blog Post: BIM Workflow – Setting Up a Central File in Revit

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Blog Post: BIM Workflow – Setting Up a Central File in Revit



Why It Matters

In collaborative BIM environments, the Central File is the backbone of Revit worksharing. It enables multiple users to work simultaneously on a shared model, streamlining coordination and reducing errors. Whether you're managing remote teams or local studios, setting up the Central File correctly is essential for project integrity.



Step-by-Step Workflow

1. Prepare the Model

  • Clean up unused views, families, and links.

  • Confirm correct levels, grids, and naming conventions.

  • Set up worksets if needed (e.g., Architecture, Structure, MEP).



2. Save Locally First

  • Save your working file to a local drive.

  • Ensure it's not already workshared.



3. Enable Worksharing

  • Go to Collaborate > Worksets > Enable Worksharing.

  • Revit will create two default worksets: Shared Levels and Grids and Workset1.

  • Rename Workset1 to something meaningful (e.g., Architecture Elements).



4. Save as Central File

  • Save the file to a shared network location (e.g., BIM server or cloud platform like BIM 360).

  • Use File > Save As > Project, then check “Make this a Central Model after save.”





5. Create Local Files

  • Each team member should open the Central File using Open > Create New Local.

  • This ensures changes are tracked and synced properly.



6. Synchronize Regularly

  • Use Synchronize with Central frequently to push updates.

  • Encourage team discipline—sync before lunch, meetings, and end of day.



7. Manage Worksets

  • Assign elements to appropriate worksets.

  • Use Workset Visibility to control what’s shown in views.

8. Audit and Maintain

  • Run Audit weekly to clean up file corruption.

  • Compact the Central File periodically to improve performance.








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